You hear often how important it is to have systems for ALL THE THINGS. The idea of systems gets thrown around a bunch and it can be tricky to know exactly what it means.
Systems are basically a list of all the steps that go into everything you do. It’s really that simple. For example, how you write a blog post, how you onboard a client, how you deal with your inbox, those are all individual systems.
The benefit of writing. out. every. single. thing. is you will streamline. Naturally, as you go through the steps, you will realize what can be eliminated, what can be done more efficiently, and what can be reorganized throughout the week to make the most overall sense.
Think of having a list of systems like this: If you were to lounge on the beach in Thailand, no wi-fi for miles, could someone else look at your systems and get done what needs to be done?
Even if you are not having someone do the work for you, getting clear on your systems creates efficiency and makes things breezier for you overall.
To get started, I like to use Asana. It’s super user-friendly, intuitive, and flexible – and all for freesies.
Okay let’s get started:
If you want things to be in a different order, or you forgot a task, no worries. You can drag and drop any line and add in new ones.
Once finished, you’ll see this system over in your project list on the left. To get fancy, you can click on the settings for your system and color code it. You can even rename it as your title plus the word “template”
The nice thing about making this a template is when you go to create a blog post, for example, you can click the ellipses on the project and click “copy project”. Then you can retitle the copy as the post you are working on and click the check mark next to the task to mark as complete as you go.
It’s pretty satisfying to do so, I must say.
Ultimately, creating systems may seem like an extra step up front but once you do, your writing process will be more streamlined and effective. Asana makes this a fun and visual process. Plus, unicorn dance parties … who doesn’t like that?
The answer, if you’re wondering, is no one.
One last note: If you’re ready to up the number of systems in your life, go ahead and sign up for access to the Free Resource Library, where you’ll find more than a dozen resources to help you enliven and systematize your copywriting and marketing efforts. One … two … three … awesomeness!
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